Expo Coordinator


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Gannett Co., Inc. (NYSE: GCI) is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a scalable, growth focused media and digital marketing solutions company. We endeavor to deliver essential content, marketing solutions, and experiences for curated audiences, advertisers, consumers, and stakeholders by leveraging our diverse teams and suite of products to enrich the local communities and businesses we serve. Our current portfolio of trusted media brands includes the USA TODAY NETWORK, comprised of the national publication, USA TODAY, and local media organizations in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom. Our digital marketing solutions brand, LocaliQ, uses innovation and software to enable small and medium-sized businesses to grow, and USA TODAY NETWORK Ventures, our events division, creates impactful consumer engagements, promotions, and races. Gannett open roles are featured on various external job boards. When applying to a position at Gannett, you should be completing an application on Gannett Careers via Dayforce. Job postings directing you to complete an application on other external sites may not be valid.     To connect with us, visit www.gannett.com

Ventures Endurance Mission : Produce world-class, community-centric events that engage, empower, and celebrate every participant.

Ventures Endurance Core Values:

  •          Communicate Collaboratively
  •          Act with Authenticity
  •          Embrace Inclusivity
  •          Celebrate Achievements
  •          Exceed Expectations
  •          Nurture Passion
  •          Live with a Growth Mindset

Base Salary: $45,000 – $50,000

The Expo Coordinator will be responsible for planning and executing on all elements pertinent to a successful expo or pre-race event across many brand portfolios. Competitive applicants will have experience working at live athletic events in a participant-facing role. Travel will be required, and preference is given to those who can adapt and work well with others in a fast-paced environment. This is a remote role, and the Expo Coordinator will support minimum of 20 events within the endurance space with a focus on the Hot Chocolate Run brand and traditional road-races.

Responsibilities may include, but are not limited to:

  •          Help establish the vision and goals for event expos in conjunction with the Expo Director and operations team leadership
  •          Conduct venue and contractor outreach, quote analysis and negotiation on behalf of the expo team, and ensure timely and accurate payment/tracking of vendors
  •          Create, maintain, submit and organize documents relevant to each expo market relating to expo procedures, permits, floorplans, and schedules
  •          Ordering of all expo production needs either through third-parties or set venues, including audio/visual, security, heavy equipment, union labor, catering and buyouts, and more
  •          Organize and maintain accurate supply inventory for each expo, including overall expo equipment and participant giveaways
  •          Oversee expo unload/buildout and breakdown/post-event trailer packing, in addition to managing the expo during public hours
  •          Assist in the management and retention of both vendors and sponsors for each expo market, including pre-event communication and on-site management of all booth sales
  •          Establish and maintain effective working relationships with third parties, venue managers and other vendors to coordinate the production of event expos
  •          Supervise hired staff on the execution of expo related elements and interaction with participants, in addition to leading department representatives during expo hours
  •          Work across departments, such as Marketing, Customer Service, Volunteers and Warehouse to problem solve, improve operational efficiencies and forge interdepartmental relationships
  •          Communicate event changes to all appropriate external and internal parties to ensure accurate information regarding expo and participant experience
  •          Travel: 60% throughout the year

Required Skills and Qualifications:

  •          Bachelor’s Degree and/or experience in the special events industry
  •          Proven attention to detail with ability to multitask and meet deadlines
  •          Ability to hold oneself accountable and an aptitude for prioritizing multiple projects at once
  •          Proven leadership and management abilities
  •          Exceptional verbal and written communication skills
  •          Ability to troubleshoot and find alternative solutions under pressure
  •          Proficient in Excel and Word, experience with EventHub, USI, SocialTables, SmartSheets and registration platforms preferred
  •          Willing to work long event hours
  •          Ability to lift/carry up to 50 lbs.
  •          Experience with booking group travel preferred, but not required
  •          Experience in client/vendor relations preferred, but not required
  •          Experience in contract negotiations preferred, but not required

Qualities required of all Ventures Endurance team members:

Ventures Endurance is a growth-oriented organization with successful team members possessing a strong work ethic and the ability to work individually and as a team. Solutions-oriented individuals with a hands-on approach to identifying inefficiencies and cost-saving opportunities, while maintaining a quality workplace environment and product. The flexible and cooperative environment lends itself to a tight-knit community of employees working together to achieve success.

About Ventures:

USA TODAY NETWORK Ventures creates impactful consumer engagements and experiences through world-class events, promotions, races, and technology. We strive to exceed expectations, create unforgettable memories, and drive value for our partners while leveraging our reputable institutions, including USA TODAY and more than 250 local media brands.

Our portfolio includes the largest high school sports recognition program in the country, USA TODAY High School Sports Awards, and other celebrated brands including the Official Community’s Choice Awards, American Influencer Awards, Hot Chocolate Run, Blockbuster Bucket List sweepstakes, Amazing Teachers contest and more. Our events are managed with our proprietary ticketing and registration platform, EnMotive.

The events and promotions that we build inspire pride in local communities and connect local and national businesses with highly engaged audiences. We are an industry leader and drive results from coast to coast.





The annualized base salary for this role will range between $34,200 and $70,000.  Base compensation is reflective of many factors, including, but not limited to, the market in which one lives/works, individual education level, skills, certifications and experience. Note: variable compensation is not reflected in these figures and based on the role, may be applicable

Gannett Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where Gannett employs employees. In addition, Gannett Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with Gannett Co., Inc. Applicants who require such accommodation should contact Gannett Co., Inc.’s Recruitment Department at Recruit@gannett.com.

To apply for this job please visit jobs.dayforcehcm.com.

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