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Drake University is seeking applicants for the position of Assistant Drake Relays Director with an emphasis on track and field meet operations. The successful candidate will be responsible, on a year-round basis, for overseeing the logistics and operations of one of the world’s largest annual track and field meets.

Key duties include recruiting and managing contract staff, officials, volunteers, and interns, overseeing the entry process for the university, college, and high school divisions of the Drake Relays, and leading all aspects of the Jim Duncan Invitational. This position requires strong written and verbal communication skills and attention to detail especially relating to inventorying supplies and anticipating future needs.

The ideal candidate will have strong interpersonal and organizational skills, building positive relationships with internal teammates and successfully serving as the point person for a multitude of external stakeholders, including officials, volunteers, coaches and more.

Learn more about the Drake Relays at: https://godrakebulldogs.com/sports/drake-relays.

*At present, this position will likely be either a full-time, 12-month position or a full-time, 11-month position (with July off). Given some pending changes to the salary threshold under the Fair Labor Standards Act, the Athletics Department is still assessing which will be most appropriate. By the time we commence interviewing finalists, we will have made a final decision.

Minimum Qualifications:

  • Bachelor’s degree required.
  • This position requires working nights/weekends, the ability to lift 50 pounds and the capability to work independently.
  • Candidates must have a valid driver’s license and must pass a background check.

Preferred Qualifications:

The ideal candidate will be a certified official by USATF or have at least three to five years of experience working in the sport of track and field, including familiarity with related websites and software including but not limited to HyTek, DirectAthletics, InDesign and more.

Job Duties:

All of the job duties described below require an understanding of and compliance with the rules of the NCAA, the Missouri Valley Conference, Metro Atlantic Athletic Conference, the Pioneer Football League and/or the Summit League and Drake University.

  • 15% – Manage the recruitment and coordination of all officials, contract staff and volunteers for the Drake Relays and Jim Duncan Invitational. – (Essential)
  • 15% – Manage the entry and selection processes, meet information and packets for all elementary, middle school, high school, and collegiate teams as well as individual/unattached entries, including entry fees and related policies for all categories. – (Essential)
  • 15% – Oversee the management of the Drake Relays website, historical records and other publications, including the Drake Relays app ensuring current content, accuracy and professional presentation. – (Essential)
  • 15% – Assist with recruitment and retention of NCAA Division I university teams, in addition to other groups, and oversee the hospitality and contracts, including hotel reservations and billing. – (Essential)
  • 5% – Organize and manage elite athlete entries and packets, hotel reservations, hospitality and billing. Oversee USATF and World Athletics sanctioning. – (Essential)
  • 5% – Coordinate, inventory and order all Drake Relays supplies. – (Essential)
  • 5% – Coordinate catering for events utilizing trade for officials, volunteers and staff. – (Essential)
  • 5% – Coordinate Relays Committee roster, meeting invites and special event details throughout the year. – (Essential)
  • 5% – Order and coordinate all apparel related to awards, officials, volunteers and staff. – (Essential)
  • 5% – Supervise the Drake Relays interns and modify their job descriptions to best reflect their involvement. – (Essential)
  • 5% – Assist in the promotion, marketing and fundraising for the Drake Relays. – (Essential)
  • 5% – Perform other duties, as assigned. – (Essential)

Salary & Benefits:

The salary for these positions is competitive with peer schools and will be commensurate with qualifications and experience of the selected candidate.

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts. If you are exploring a job with Drake University, we invite you to spend a little time with our digital benefits guide: Drake Benefits Guide (Plan Year 2024).

One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in two tuition exchange programs available to dependent children. You can learn about both the tuition waiver policy and tuition exchange programs here: Tuition Benefits.

Special Instructions to Applicants:

Applicants will be asked to complete the online application through Drake’s job board and provide: a resume/cv, a cover, and contact information for three references.

All applications must be submitted through the Drake University application, located here:
https://jobs.drake.edu/jobs/assistant-director-drake-relays-relays-operations-997877-6ea62a74-30ad-4bfd-96ad-6d09796a6261

blake.boldon@drake.edu

 

To apply for this job please visit jobs.drake.edu.

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